HomemiscellaneousHow to Backup Gmail Emails with Attachments Manually

How to Backup Gmail Emails with Attachments Manually

We all know the importance of data to sustain a business. Even for an individual user it is equally important as for an enterprise. As the matter of fact, billions of users access their account on Gmail; it becomes very important to backup Gmail emails with attachments. However, finding a relevant solution for this is not a simple task. Therefore, we are going to cover up best possible methods to resolve this query that how to backup Gmail emails with attachments. Before that, let us learn the importance of Gmail backup in brief.

Importance of Gmail Data

Gmail usage has been increasing in a tremendous way from past few years. It is very helpful in the exchange of crucial information such as the statement of banks, general correspondence, reports of business, account number, contact details, pictures, etc. Nevertheless, there is always the possibility that this data of Gmail could wipe out completely. Therefore, for such situations, it is vital to have the backup of Gmail email messages. Once you have the backup of the files you can easily restore your data from the backup anytime in case of need or emergency. Let us move to solution part now without wasting any time.

Methods to Backup Gmail Emails with Attachments

In this post, you will find both manual and automatic method to backup Gmail emails with attachments. Simply perform the steps mentioned below:

Method 1: Apply Settings in Gmail to Backup Emails & Attachments

  • To begin the process, you need to login to your Gmail account by providing the credentials. After this, move to the “Mail Settings”.
  • As soon as you go to the settings, click on the tab “Forwarding and POP/IMAP” tab.
    In the next step, click on “Save Changes”.
  • Once the emails are configured, you need to remember that you open it on regular basis to backup.

Method 2: Google Takeout to Backup Gmail Emails with Attachments

  1. First, download Google Takeout utility on your machine.
  2. Now, choose the data you wish to download. After this, choose “Next”.
  3. Then, choose the file type along with the delivery method.
  4. In the final step, wait for the email. You will get a file/ an email on Google drive with the database, which is backed up.

Limitation of Manual Solution:

Google Takeout utility backup Gmail emails with attachments in MBOX format only. However, if you want it in another file format then it is not possible. Moreover, you have to make some changes to the settings of your Gmail account to perform this task.

Method 3: Expert Solution to Backup Gmail Emails with Attachments

Now, apart from all the above-mentioned methods, there is a quick and safe trick to accomplish this task. Users can go for a tool, Gmail Backup Software for Mac & Win and easily generate the backup Gmail emails along with attachments. The tool has the capability to keep the entire data safe and secure. Users need to follow some simple steps to get the backup of data with Gmail Backup Software as mentioned below:

  • First, run the tool, by clicking on Start>>All Programs>>Gmail Backup.
  • Now, put the credentials or login details of Gmail account. Then, hit on Login button.
  • A pop-up will come displaying “You will be redirected to the browser for authentication”, you need to click on “OK”.
  • Sign in to your account and the tool will require the authentication to carry out the process. For this, click on Accept.
  • After you hit on Accept, the software will redirect you to the panel of the software interface.
  • Now, pick the desired format of the email.
  • Next, choose the destination where you actually want to store the Gmail backup files. Once you decide the location, click on “OK” button.
  • Then, the utility will provide you with these Additional options like:

Delete After Download: This is used to delete or erase the email messages from the server once you have the backup of the entire data.
Apply Filter: This is a useful option and provides two options i.e. “Folder Selection” and “Time Interval”.

You can select the filter options, as per the need and then proceed further.

  • After all these, you are required to click on “Start” button and initiate the procedure of backup Gmail emails with attachments.
  • The tool will display a screen similar as displayed in the below figure:
  • In the final step, a screen will get displayed on the screen as soon as the process gets completed. Hit on “OK” and with this, you will get the backup of entire data of Gmail account.

The Bottom Line!!

Among all the other email applications, Gmail is one of the well-recognized platforms. It covers a huge market and helps in the establishment of a successful business. However, it is very important to backup the emails of Gmail. Now, in order to do this task, we have covered four easiest methods. It is recommended to opt for the expert solution, as it is capable to backup Gmail emails with attachments and completes the process in quickly.

Related Posts