{"id":641,"date":"2019-01-25T17:50:07","date_gmt":"2019-01-25T17:50:07","guid":{"rendered":"https:\/\/www.mozesoft.com\/blog\/?p=641"},"modified":"2021-06-17T09:38:54","modified_gmt":"2021-06-17T09:38:54","slug":"how-to-fix-pst-file-size-exceeds-than-2gb-on-outlook","status":"publish","type":"post","link":"https:\/\/www.mozesoft.com\/blog\/how-to-fix-pst-file-size-exceeds-than-2gb-on-outlook\/","title":{"rendered":"How To Fix PST File Size Exceeds Than 2GB On Outlook"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Error Messages<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>When PST file size exceeds than 2GB following messages appears. When\n you try to load or access an oversized PST file, you will see error \nmessages, such as:<\/li><\/ul>\n\n\n\n<p>\u201cxxxx.pst can not be accessed \u2013 0x80040116\u201d.<br>\nOR<br>\n\u201cErrors have been detected in the file xxxx.pst. Quit all mail-enabled applications, and then use the Inbox Repair Tool\u201d.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>When you try to add new messages or items to the PST file, and \nduring the adding process, the PST file reaches or goes beyond 2GB, you \nwill find Outlook just refuses to accept any new data without any \ncomplaints, or you will see error messages, such as:<\/li><\/ul>\n\n\n\n<p>\u201cThe file could not be added to the folder. The action could not be completed\u201d.<br>\nOR<br>\n\u201cTask \u2018Microsoft Exchange Server \u2013 Receiving\u2019 reported error (0x8004060C): \u2018Unknown Error 0x8004060C&#8217;\u201d.<br>\nOR<br>\n\u201cThe file xxxx.pst has reached its maximum size. To reduce the amount of\n data in this file, select some items that you no longer need, then \npermanently (shift + del) delete them\u201d.<br>\nOR<br>\n\u201cTask \u2018Microsoft Exchange Server\u2019 reported error (0x00040820):\u2019Errors in\n background synchronization. In most cases, further information is \navailable in a synchronization log in the Deleted Items folder.&#8217;\u201d<br>\nOR<br>\n\u201cCan\u2019t copy the item\u201d.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Reasons<\/h2>\n\n\n\n<p>As the number of Outlook mailbox data increase with time, the size of the PST file  also gets big in the same ratio. Since Outlook versions prior to 2007  are unable to handle PST files greater than 2GB, larger PST files tend  to create great trouble. In these Outlook versions PST file is  constructed in ANSI format which have size limit of 2GB. If the data  files is called \u201cOutlook 97-2002 Data File\u201d its an older ANSI format and  is limited to no more than 1.9 GB in size and no more than 65,000 items  per folder (often less).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Solutions<\/h2>\n\n\n\n<p>Since Microsoft Outlook 2003, a new PST file format is used, which \nsupports Unicode and doesn\u2019t have the 2GB size limit any more. \nTherefore, if you are using Microsoft Outlook 2003 or 2007, and the PST \nfile is created in the new Unicode format, then you don\u2019t need to worry \nabout the oversize problem any more.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Method 1: Update the Outlook version<\/h3>\n\n\n\n<p>In Outlook 2003 and later Unicode format is used to construct PST  file. In those newer versions there is no size limit for PST file. Hence  you can update outlook to latest version to remove size limit. Follow  below steps to update Outlook: <\/p>\n\n\n\n<p>1. Open any Office application such as Word, Excel, PowerPoint or Outlook.<\/p>\n\n\n\n<p> 2. On the top menu, go to Help &gt; Check for Updates.<\/p>\n\n\n\n<p> 3. Under \u201cHow would you like updates to be installed ?\u201d, select Automatically Download and Install.<\/p>\n\n\n\n<p> 4. Click Check for Updates. If an update is available for your version  of Office, you\u2019ll see a link to a website with more information about  the update.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Method 2: Use PST2GB<\/h3>\n\n\n\n<p>Following this method will reduce your PST file size, but there are high chances of data loss.<br>\nFor reducing large sized PST, Outlook provides a tool \u2018pst2gb.exe\u2019. Once\n PST is trimmed from 2GB, it can be repaired for errors with \nscanpst.exe.<\/p>\n\n\n\n<p>1. Start Pst2gb.exe executable file.<br> Click \u2018Browse\u2019 to select the oversized PST file. <\/p>\n\n\n\n<p>2. After that click \u2018Open\u2019. <\/p>\n\n\n\n<p>3. Click \u2018Create\u2019, and select the location and name of the truncated  data file, and after that click \u2018Save\u2019. Mention the amount of data that  you want to truncate in the PST file. <\/p>\n\n\n\n<p>For best results truncate between 20-25 MB, but you can truncate less or even more, depending upon your requirement. <\/p>\n\n\n\n<p>4. Then run Inbox Repair Tool for repairing the smaller PST file. Open  the <a href=\"https:\/\/www.mozesoft.com\/emailmigration\/outlook-pst-recovery.html\">repaired PST<\/a> in Outlook. If your PST file is not opening here, then  try the whole process again for original PST file. This time only change  the truncated value.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Method 3: Split file using PST recovery tool<\/h3>\n\n\n\n<p>There are many free and premium third party tools available in the market for <a href=\"https:\/\/www.mozesoft.com\/emailmigration\/outlook-pst-recovery.html\">repairing PST file<\/a>. But splitting and compact PST file requires premium versions of most of the tools.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Error Messages When PST file size exceeds than 2GB following messages appears. When you try to load or access an oversized PST file, you will see error messages, such as: \u201cxxxx.pst can not be accessed \u2013 0x80040116\u201d. OR \u201cErrors have been detected in the file xxxx.pst. Quit all mail-enabled applications, and then use the Inbox [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5],"tags":[],"class_list":["post-641","post","type-post","status-publish","format-standard","hentry","category-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Fix PST File Size Exceeds Than 2GB On Outlook - Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mozesoft.com\/blog\/how-to-fix-pst-file-size-exceeds-than-2gb-on-outlook\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To Fix PST File Size Exceeds Than 2GB On Outlook - Blog\" \/>\n<meta property=\"og:description\" content=\"Error Messages When PST file size exceeds than 2GB following messages appears. When you try to load or access an oversized PST file, you will see error messages, such as: \u201cxxxx.pst can not be accessed \u2013 0x80040116\u201d. OR \u201cErrors have been detected in the file xxxx.pst. 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