How to Send Email Using an Alias in Microsoft 365?

Microsoft 365, formerly known as Office 365, offers a versatile email management system that allows users to create and manage multiple email aliases. An email alias is an alternate email address associated with your primary email account. Using aliases can be beneficial for various purposes, such as personalizing email addresses, segregating communication channels, or maintaining anonymity. In this comprehensive guide, we will walk you through the step-by-step process of sending emails using an alias in Microsoft 365, empowering you to effectively manage your email communications.

1. Understanding Email Aliases in Microsoft 365: Before we delve into the process of sending emails using aliases, it’s important to understand the concept of email aliases in Microsoft 365. An email alias is essentially an additional email address associated with your primary account. It allows you to receive emails sent to that alias in your primary inbox. By sending emails from an alias, you can choose which email address to display as the sender, while still utilizing your primary account for managing incoming messages.
2. Setting up an Alias in Microsoft 365: To send emails using an alias in Microsoft 365, you need to first set up the alias. Here’s how:
3. Log in to your Microsoft 365 account and navigate to the Exchange Admin Center.
4. Go to the Recipients tab and select Mailboxes.
5. Choose the mailbox for which you want to add an alias and click on Edit.
6. In the Email Addresses section, click on Add (+) and enter the desired alias email address.
7. Save the changes, and the alias will be created and associated with your primary account.
8. Configuring Email Client for Sending Emails from Alias: To send emails using an alias, you need to configure your email client, such as Outlook, to recognize and utilize the alias as the sender. Follow these steps to set up your email client:
9. Open your email client, such as Microsoft Outlook.
10. Go to the Account Settings or Preferences section.
11. Locate the email account associated with your Microsoft 365 account and select it.
12. Look for the option to add or modify the “From” or “Sender” address.
13. Enter the alias email address you want to use for sending emails.
14. Save the changes, and your email client will be configured to send emails using the alias as the sender.
15. Composing and Sending Emails with an Alias: Once you have set up the alias and configured your email client, you can start composing and sending emails using the alias. Follow these steps:
16. Open your email client and click on the “New Email” button to compose a new email.
17. In the email composition window, you will find an option to select the sender or “From” address.
18. Click on the sender’s name or email address to display a dropdown list of available sender options.
19. Choose the alias email address you want to use as the sender.
20. Complete the email by adding recipients, subject, and body content.
21. Click on the “Send” button to send the email, which will be sent using the selected alias as the sender.
22. Managing Replies and Alias Settings: When you send an email using an alias, replies will typically be directed to the alias address. However, you can configure the settings to handle replies as per your preferences. To manage replies and alias settings:
23. Log in to your Microsoft 365 account and access the Exchange Admin Center.
24. Go to the Recipients tab and select Mailboxes.
25. Choose the mailbox associated with the alias and click on Edit.
26. In the Email Addresses section, select the alias email address.
27. Configure the forwarding options to direct replies to your preferred email address (e.g., your primary account).
28. Save the changes, and replies to emails sent from the alias will be redirected accordingly.

Conclusion: Utilizing email aliases in Microsoft 365 provides flexibility and convenience in managing your email communications. By following the step-by-step guide outlined in this blog, you can easily set up and send emails using aliases in Microsoft 365. Take advantage of this feature to personalize your email addresses, segregate communication channels, or maintain anonymity. Enjoy the enhanced control and versatility that email aliases offer, making your email management more efficient and tailored to your specific needs within the Microsoft 365 ecosystem.