You have been with the same organization for past few years and send-receive numerous emails through Outlook email client, in a single day. Have you ever imagined your day as complete in office without this Outlook? Yes, this nightmare can materialize into reality. Act promptly to speed up Outlook performance and do not let this day be a part of your corporate life. Read on and find the complete solution to improve Outlook PST performance by using a single utility.
Before moving further, analyze the root cause of the delayed Outlook performance
Root cause of delayed Outlook PST performance
Outlook can start performing indifferently in the following manner:
- Email client slows down
- Hangs or stops responding
- Outlook Crashes abruptly
- Data vanishes all of a sudden
Resolve issue via “Detect and Repair”
If Email Client slows down and does not show signs of improvement even after installing regular updates, try to resolve this issue with “Detect and Repair”. This function can be performed by all Outlook users and not confined to Admin account only. It doesn’t erase any Outlook components and maintains the originality of the content. The quick and safe “Detect and Repair” procedure resolves the slowness in Outlook.
In Outlook 2007 and previous, option is available in Help menu of the main Window. For 2010 and above, go to Control Panel followed by Program and Features and right click on MS Office 2010 or select the version you have. Select the Change-function and click on Repair option. Next, follow the steps mentioned for Detect and Repair.
Run ScanPST.exe tool
Outlook inbuilt utility ScanPST.exe scans PST and repairs corrupt file or attachment. Using this utility at the start of every quarter ensures corrupt file repair and speeds up Outlook performance.
Keep PST file size under control
This is true for all systems – larger files tend to slow down system working. Similarly, PST file is the database for Outlook. Larger the database, slower the Outlook. Secondly, large PST files are prone to corruption leading to inaccessible Outlook. This issue can be resolved with creating new PST with the starting of every year and save previous PST in a safe place. Next, you can compact or Split the PST file.
Compact PST using Outlook Feature
Next compact this PST to remove any empty spaces. MS Outlook has a feature Compact Now that is available in Account Settings option.
Keeping PST file size under control enables the following:
- Saves from corruption problem due to large PST file size
- Enables instant data recovery if Outlook is not accessible
Do remember to take a backup of previous PST file/s. PST backup ensures data recovery in case Outlook stops functioning.
Archive old Outlook data
If PST doesn’t shrink to the prescribed limit, try archiving method to move old messages and appointments to different PST. Old data is equally important at a given time but it is accessed occasionally. Such data can be archived and stored for reference. Archiving process differs for Outlook 2007 and 2010 versions. Check Outlook version installed on your system and follow the steps as per version. Archiving helps in speedup Outlook performance. As an alternative of Archive, you can split your PST File.
Follow above-mentioned solutions diligently to improve Outlook performance. Sometimes, Outlook doesn’t respond to any solution then the last resort is improving Outlook PST performance by using a third party Utility.