The process of migrating to office 365 can be a daunting task. Like
anything, you need to ensure you have a well thought out plan. The
implications of a failed migration can be catastrophic. Here are a few
things we found contribute towards ensuring your migration is
1. Assess your existing IT Environment
The first thing you need to do is make sure you archive or delete any
obsolete mailboxes and ensure that you get an understanding of the size
and number of mailboxes that you wish to migrate. Ensure also that you
understand which versions and configurations you have in the
organization and know the network bandwidth required for connectivity.
2. Formulate Pre-Deployment Decisions
Next, you need to formulate pre-deployment decisions by finding
answers to mission-critical questions like – what method you will follow
to create new accounts, authenticate users, achieve synchronization
with the old user accounts and how will you transition data and perform
3. Put all your pre-deployment controls right
Before you move your critical business communication to the cloud,
clean up all any dormant Active directory accounts that you have, set up
the network, update the versions of client software and make all the
content that you wish to migrate ready for transition.
To execute all the above pre-migration tasks, you can take help from
3rd party tools that possess a pre-migration analyzer to give you
4. Research Office 365 Subscription plans as per your requirements
Now, it’s time to do extensive research on which subscription plan
suits your business requirements. After you figure out one, cross-check
the domains that you need to make use of with your new subscription. In
this step, you can also pre-plan for configuration of applications that
you may require in future.
5. Pilot-Test the deployment and the whole migration process
For your upcoming migration, it is crucial to perform testing on the
deployed configuration and check the whole migration process for
6. Proceed with final rollout
Finally, it’s time to set up accounts and mailboxes on the new
environment i.e. Office 365. Start adding your old users, new contacts
and allocate suitable licenses with each of them. Also, move data
(emails, mailboxes, calendar, files and other information) that you wish
to migrate to your new system.
7. Transfer Domain Name System Settings to your new environment
After you’re done with complete configuration of Office 365, you need
to validate the functionality by transferring your previous DNS setting
and enabling them to point to Office 365.
8. Configure client systems and establish connections
Now, it’s time to configure client systems again as per the new
environment and establish connections with Office 365 including
applications like Outlook, Office, Outlook for MAC operating system and
other mobile devices.