How to Merge Multiple Outlook PST Files into a Single File
This blog describes the two methods by which you can easily merge multiple PST Files into a single one. Read on to know more.
.pst is an acronym for Personal Storage Table. In the computing environment, it is defined as an open proprietary file format. This file format is used within Microsoft software to save copies of calendar events, emails, messages, journals, and other data items.
PST Files Core of Microsoft Outlook
Initially, Outlooks users used to create archive PST files to counter against slow performance as well data corruption issues. However, now in this fast-paced era of technology advancement, latest Outlook editions have come forth. With this, the usage of previous versions have come down, so is the PST file size issue.
Therefore, with the pace at which Outlook users are switching from older version to the latest version, questions on how to merge Outlook PST files into one single document have become a commonplace.
Being comprehensively large in number, the handling as well as management of PST file becomes a bit challenging. On the other hand, PST Files are also susceptible to turning corrupt. The only reason for PST Corruption is its file constraint.
Prior to discussing the solution to combine two PST files, let’s first look at why we need to merge two PST files.
Why Merge PST Files?
Usually, we all create multiple PST Files to save our content regardless of the fact that management, as well as handling, is complicated. Merging of multiple PST Files into a solitary consolidate file offers the following benefits:
- To avoid lost or accidental deletion
- To save time by avoiding opening of each file repeatedly
- To avoid sharing of files one by one which is a lengthy process
Therefore, a single file will be easy-to-manage, easy-to-open, easy-to-use, and easy-to-share.
How to Combine Two PST Files?
Let’s first look at the manual method. Follow the steps below:
Step 1 : Create a brand new blank PST file
Step 2 : In this newly created PST File, import all PST files.
Steps to Make a New PST file that is completely blank:
- Open MS Outlook Program
- Click New Items
- Select More Items
- Select Outlook Data File option
- Specify the location where you want to store the PST File
- Name the PST File
- Click Ok
Steps to import all the PST Files:
- Open MS Outlook
- Select Import option by clicking on File tab > Open > Import
- Under an Import and Export Wizard, choose Import from another program or file option
- Click on Next
- Choose file type to import
- Click on Outlook Data File (.pst)
- Click on Next
- Click Browse.
- Select the file to import
- Check the Do not import Duplicates option.
- Click on Next
- Now, click on Select the folder to import from.
- Now, check the Include subfolders and Import items into the same folder in option
- Click on Finish
Second Method: Professional solution
If you do not wish to opt for the manual method owing to its lengthy process, you can opt for a professional third-party recovery software. This dedicated software is a perfect solution that combines multiple PST Files into a single file within a fraction of seconds.
In a market where there is no dearth of software tools, which ensures to cater to the combination needs of PST Files efficiently. However, not all of the available options in the extensive collection are up to the mark. Some of these software tools have marked their presence.
Among this extensive collection, the one that is in considerable demand is Merge PST. This economical and efficient solution promises to merge your multiple PST Files into a single PST file effortlessly and securely.
About Merge PST
Smart, secure, reliable, efficient, and powerful are some of the key traits that best describes Merge PST software. This easy-to-use application is a perfect solution to join, combine, or merge multiple Outlook PST Files into a single one without affecting its integrity. Owing to its user-friendly interface, novice users can employ it with ease.
Using this do-it-yourself software, you can merge all the data items such as Emails, Notes, To Do, Calendars, Contacts, Tasks, and Journals without modifying the original PST Files. Further, it also allows you to merge even specific folders; and, at the time of merging, this software effectively removes all the duplicate items and excludes the deleted item.
Key Traits:
- Ensures there are no duplicate items
- Drag and Drop PST Files option
- Option to filter items
- Can remove deleted as well as junk folders
- Offers password-protected Outlook PST files support
- Does not compromise on the integrity of the original PST files
- Supports MS Outlook 2016, 2013, 2010, 2007, and 2003
- Compatible with Windows 10, 8.1, 8, 7, Vista, and Windows Server 8, and 12
- Offers several saving options for existing as well as new PST, Office 365, Outlook Profile, and Exchange Server
Salient features of Merge PST
- Joins or Merges Multiple PST Files
The process to merge or join multiple PST Files into a single one is very simple. You simply need to follow the proper steps to accomplish it.
- Specific or All Folders Merging
If you wish to merge any particular data of the PST Files, you can even merge it using Specific or All Folders Merge option. This option not only helps in merging but also saves on time.
- No Fixed File Size
The software has no restriction stating the upper or lower limit of the file size that can be joined or merged. Therefore, you can easily merge small, medium, or large size PST Files.
- Upholds PST Files Data Integrity
While merging or joining, this tool does not modify the original structure or content of the Outlook PST files. Thus, there is no compromise on the original Outlook data files.
- Can Even Merge Password Protected PST Files
Using this software, you can easily merge password-protected as well as unprotected Outlook PST Files.
- Eliminates Duplicate Emails
Its Remove Duplicate feature makes it a more preferred choice. This authentic feature is, by default, enabled in the software for added convenience. You can also disable it by unchecking the box associated with it.
- Bid Goodbye to Deleted and Junk Folder
During merging or joining, this software eliminates all the junk and deleted folders from the new PST File easily. So, no more hassle of handling unwanted data items.
- Fast and Efficient PST Merging or Joining
Potent enough, this software can both merge and join within a short span of time. This high-speed processing makes it a favored option.
- Support for Multiple Saving
Owing to its varied saving options such as Office 365, Outlook profile, Exchange Server, and new or existing PST files, you can select any of the desired options as per preference.
- Intuitive Graphical User Interface
Its user interface is easy to navigate. Each user group, be it a beginner, intermediate, or advanced can easily use it and without any hassle.